Office Coordinator
Nobis Engineering, Inc.

Job Order #: 16650473

Lowell, MA 01851

Full Time

40 hours per week

POSTED 4/19/2022

EXPIRES 5/30/2022

Job Description

  Office Coordinator
Full Time in Lowell, MA

Office Coordinator - Lowell MA

Nobis is looking for a fulltime Office Coordinator to join our Lowell MA team. We are looking for a problem solver with excellent communication skills and impeccable attention to detail. This person will have previous experience working in an office environment performing administrative tasks, supporting vendor management, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines and to work within a team as well as independently is essential to this position.

Essential Functions:
?    Ensure optimal operation of equipment, supplies, and inventories with preventative maintenance to support uninterrupted work;
?    Provide information, answer questions, and respond to requests from employees and clients;
?    Work with project teams to coordinate internal and external sources to expedite workflow for administrative requirements such as letters, memos, reports, tables, bookmarking of documents, transmittals and uploading, and other business documents as requested;
?    Provide general administrative support including answering and directing phone calls, email correspondence, filing, taking and transcribing meeting minutes, mailing and deliveries, and coordinator of meeting rooms and calendars;
?    Assist/direct vendors including Enterprise Rent-a- Car, Pace/Con-Test Analytical Labs, US Enviro and Pine Equipment deliveries;
?    Ensure office, kitchen, conference rooms, mail rooms, and communal areas are clean, stocked, and organized;
?    Assist with organizing and setting up events on-site and off-site for meetings, trainings, celebrations, company lunches, etc.;
?    Assist President/CEO and managers with administrative tasks or projects as needed; and
?    Must be flexible to work in either Lowell, MA or Concord, NH office as needed.

Position Requirements:
The ideal candidate will have:

?    A positive attitude and an upbeat personality to engage with our staff, clients, and
?    vendors - you are their first impression of Nobis;
?    Proven administrative experience, with the least of 5 years related administrative experience and/or training; or associate degree from a 2-year college
?    Strong time-management skills and multitasking capabilities;
?    Advanced proficiency in MS Office and Windows, and the use of PDF software as well as navigating the Internet; and
?    Ability to handle confidential information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Happy Employees = Happy Clients
At Nobis, we believe in taking good care of our people. It?s good for them and it?s good for business. We provide excellent benefits including:

?    Competitive Salary
?    Employee Stock Option Plan (ESOP)
?    401(k) with employer match
?    401(k) Student Debt Solution program
?    Generous Paid Time Off
?    Paid Holidays
?    Educational Financial Assistance
?    Professional Development Program
?    Health and Dental Insurance
?    Vision Insurance
?    Supplemental Accident, Critical Illness, and Hospital Indemnity
?    Flexible Spending Account
?    Life and Disability Insurance
?    Stipend for opt-out if other health coverage is available
?    Comfortable Work/Life Balance
?    Flexibility
?    Hybrid work schedule

As a federal government contractor, Nobis is subject to an Executive Order requiring, among other things, that its employees are fully vaccinated, as defined by the US Center for Disease Control ("CDC") with Covid-19 vaccine(s) approved by the CDC, unless Nobis grants the employee a religious or medical accommodation to this requirement.

Email resume:

How To Apply

Email resume to:


585 Middlesex Street
Lowell, MA 01851

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Not Specified

Per Diem Position

Not Specified

Union Position





$27.88 per hour


  • Dental Insurance
  • Life Insurance
  • 401K
  • Education Cost Reimbursement
  • Paid Holidays

Benefit Details


MassHire Lowell Career Center


Not Specified





107 Merrimack Street
Lowell, MA 01852