Executive Assistant to the COO
Lowell Community Charter Public School

Job Order #: 19053111

Lowell, MA 01852

Full Time

40 hours per week

POSTED 5/17/2023

EXPIRES 8/15/2023

Job Description

Executive Assistant to the COO


Provide wide range of administrative support for the Operations Division of the school. Must be able to multi-task and function in a fast paced environment with many stakeholders. Ability to maintain confidentiality and efficiency is a must.

WORK PERFORMED:

Administrative Tasks
Provide wide range of administrative duties to support day-to-day operations of the Operations division of the school.
Manage schedule and calendar for the Executive Director and the COO including logistics and prep material.
Manage schoolwide calendars for events, athletics, happenings, etc.
Provide administrative support to ED and COO on a daily basis.
Provide administrative support to various members of the schools leadership team as needed.
Prepare and gather materials for Board, Subcommittees, School Building Committee and various stakeholder meetings.
Upon approval of the ED and Board Chair, post Board meeting agendas in accordance with Open Meeting Law.
Act as Recording Secretary for Board, Subcommittees and School Building Committee meetings as requested.
Draft correspondences and emails on behalf of the ED & COO.
Ordering supplies & overseeing inventory for PBIS School Store, Catie's Closet, & Mill Market
Regularly run reports in Powerschool & Deanslist for various administrators.

HR Office Tasks
Maintain and create personnel files and assist with new hire onboarding.
Maintain accurate educator licensure records
Maintain accurate professional development logs for faculty/staff.
Coordinating and maintaining records for interviews, background checks, and reference checks.
Monitor staff time off to ensure balances in the payroll system are accurate.
Preparing documentation related to new hires, disciplinary action & terminations.
Development Support Tasks
Database Management and Data Entry
Prepare mailings, donor communications & acknowledgments, donation reconciliations
Prepare donor database reports as needed
Provide administrative support to the Capital Campaign and annual appeal.
Schedule meetings with donors and prospects for ED, COO & DD&C.
Event support





If Interested, email resume to timothy.hovey@masshirelowellcc.com

How To Apply

If Interested, email resume to timothy.hovey@masshirelowellcc.com

Address

206 Jackson STREET
Lowell, MA 01852

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Shift

First

Not Specified

Per Diem Position

Not Specified

Union Position

No

Apprenticeship

No

Pay

Not Specified

Benefits

Not Specified

Benefit Details

Name

Timothy Hovey

Title

Business Service Rep

Email

timothy.hovey@masshirelowellcc.com

Phone

978-805-4784

Address

107 Merrimack Street
Lowell, MA 01852

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