Job Description

Job Class: Grade 4 / 37.5 hours weekly
Date Prepared: August 6, 2024
Department: Assessing
FLSA: Non Exempt
Union Status:  Non Union

Summary:
Reports directly to the Assessor.  Relies upon clerical skills and knowledge of basic accounting to perform assigned duties.  A high school education is required.

Principal Duties:
A.    Personal Property Billing
1.    Mail State Form 2 to all new businesses.
2.    Contact the Secretary of State to verify if a corporation is registered in the Commonwealth to
       ensure the proper business code is used for assessing purposes.
3.    Keep track of businesses that have moved and remove from tax roll.
4.    Handle all personal property correspondence, phone calls and counter inquiries.
5.    Research information for abatements (outstanding balances) and process abatements once
       approved by the Assessor and voted by the Board.

B.    Abatements and Exemptions
1.    Process abatements by mail, email, phone or in person at the counter.
2.    Work with Registry of Motor Vehicle by phone regarding status of plates in order to process
       an abatement or advise person on paperwork needed to solve their problem.
3.    Contact Deputy Collector when an abatement has been applied on a warranted bill stating the
       amount of the abatement.
4.    Mail, email adjusted bill when a partial abatement is processed (work with Tax Collector's
       Office regarding balance due).
5.    Prepares and processes all motor vehicle abatements and statutory exemptions for the Board
       of Assessors review.

C.    Deeds
1.    Process recorded deeds and enter all legal data and sales data and keep current data on hard
       copy.

D.    Clerical
1.    Deposit cash receipts monthly with the Collector
2.    Process invoices for payment.
3.    Research all real estate and personal property bills returned by mail, forward to Collector's
       Office.
4.    Process preliminary and actual commitments and warrants for real estate, personal property
       and excise tax reported to Town Accountant and Tax Collector.
5.    Report end of month abatement reports to Treasurer and Town Accountant.
6.    Record and receive Income and Expense forms.
7.    Distribute, collect, and open incoming mail, answer telephones, assist the public at the front
       counter.
8.    Process all abutter lists request.
9.    Must cross train duties with Assistant to the Assessor.

The above are typical tasks regularly performed but additional related tasks of equivalent skills and responsibilities may be performed as service requirements change.

Minimum Qualifications
Skills, Knowledge and Abilities:
-    Must be well organized.
-    Proficient with Microsoft Word, Excel and Outlook

Education and Training:
-    3-5 years of progressively responsible experience or any equivalent combination of education
      and experience.

Physical Demands:
-    Office environment not subject to extremes in temperatures, noise, odors, etc.
-    May spend extended periods sitting at desk using the telephone or operating computer and
      other office machines requiring eye-hand coordination and finger dexterity.
-    Regular bending, reaching, lifting and carrying files, documents or records.