Job Description

Position Summary:
Under the direction of the Town Clerk, perform administrative, supervisory and support work in the Town Clerk's Office related to vital statistics, licenses and permits, elections, the annual census, town meetings, and office administration. Oversee the processing of administrative and clerical work in the Town Clerk's Office following established methods and procedures.

Supervision:
Works under the general supervision of the Town Clerk according to established procedures and department policies and standards. Duties require independent judgment and initiative.

Essential Duties and Responsibilities:
The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
-    In the absence or unavailability of the Town Clerk, assume duties of the Town Clerk in the operation of the office, subject to requirements and penalties applicable to the office; act as keeper and dispenser of the Town Seal.
-    Work with Town Clerk to develop and implement department and individual work plans. Make recommendations concerning staff roles and performance. Provide daily supervision of staff, ensuring staff is properly trained in office procedures and is adhering to individual and department plans. Make recommendations concerning staff performance to the Town Clerk.
-    Exercise primary responsibility for all licensing for the department.  Issue licenses, permits and renewals as required by statute, consulting with the Town Clerk on complex or otherwise sensitive cases. Conduct annual licensing renewal.
-    Oversee the recording of all birth, death and marriage certificates.  Update and correct records.  Issue marriage licenses.  Prepare monthly reports for Department of Vital Statistics.
-    Provide assistance and information in writing and by phone to internal and external customers, including Town employees, federal, state, county and local officials, the general public, and Town boards/committees/commissions.
-    Supervise the updating of the annual census data and produce census-related reports.
-    Assist with election planning and preparation. Oversee printing of ballots and preparation of voter lists.  Prepare, mail and log mail-in ballots. Assist with the support of pre-election testing of ballot tabulators. Assist with procuring updated "memory cards" for election tabulators and other equipment and oversee the programming of PollPad devices. Support planning for and operation of in-person Early Voting.  Schedule and prepare payroll for election personnel. Assist in voter registrations. Certify nomination papers and petitions. Act as the Assistant Registrar.
-    Support Town Meeting preparations, including scheduling part-time workers (and preparing associated payroll); programming of PollPad devices; setting up the dais and speaker microphones; and managing voter check-in.
-    As requested, assist the Town Clerk in responding to Public Records requests.
-    Perform related duties as required.

Education & Experience:
Associate's degree; five to seven years¿ experience in a Town Clerk's Office, office administration, secretarial practices, financial record keeping and automated office systems; or any equivalent combination of education and experience.

Knowledge, Ability and Skill:
-    Communicate clearly and concisely with others, both verbally and in writing.
-    Prioritize multiple tasks and deal effectively with interruptions.
-    Perform detailed work accurately and efficiently within strict deadlines.
-    Must be computer literate.
-    Must be available evening and weekend hours as required.

Full Job Description: https://www.dracutma.gov/Jobs.aspx?UniqueId=98&From=All&CommunityJobs=False&JobID=Assistant-Town-Clerk-53