Program Admin Physical Therapy Kinesiol

Job Order #: 15364447

Lowell, MA 01851

Full Time

40 hours per week

POSTED 8/20/2021

EXPIRES 11/18/2021

Job Description

Program Administrator - Physical Therapy and Kinesiology

General Summary of Position:
The Program Administrator provides academic program, fiscal, and other support to the Department of Physical Therapy and Kinesiology by working with the department chair, program coordinators, faculty, students, and the University community.
1) Support academic programs at the undergraduate and graduate levels
- Work with the undergraduate and graduate coordinators, DPT clinical education director and coordinator, and department chair to facilitate departmental activities that promote student success      
- Support faculty needs associated with their teaching duties
- Assist the chair and program coordinators with course scheduling activities, as well as program development and evaluation
- Assign academic advisors to students in SIS after consultation with the program coordinators and chair
- Review DIG (Declaration of Intent to Graduate) forms for eligible students, review Advising Reports to assure requirements have been satisfied, work with the Registrar?s Office to ensure graduation requirement issues have been addressed and resolved, submit the proofread DIG form and Advisement Report to the undergraduate coordinator for review

2) General office duties and departmental support activities
- Serve as the department liaison to other offices and departments on campus (i.e. Registrar, ORA, etc.).
- Work with the chair and department faculty to develop marketing strategies for prospective students
- Support logistics for the execution of accreditation visits and activities.
- Support the DPT Clinical Education program activities
- Support Exercise Science Clinical Practicum activities
- Record minutes for departmental meetings, and provide follow-up on action items as needed
- Hire, train, and supervise student workers to support Department and faculty functions
- Coordinate projects for student workers to assure maximum impact and support of department and faculty
- Manage student worker schedules and timesheets, and approve payroll submissions
- Manage the faculty evaluation timelines and prepare student evaluation packets for distribution
- Submit completed TA/RA evaluations to the Dean?s Office
- Ensure accurate and updated department directory for faculty and staff
- Assist with college-wide events as necessary
- Make arrangements (such as venue and catering) for faculty events
- Represent the department at student recruitment events

3) Oversee and maintain the fiscal elements of the department
- Maintain department financial records and support the department chair in monitoring budgets
- Maintain office supply inventory, order office supplies as needed, and assist faculty and staff with supply requests
- Enter requisitions and follow up on creation of purchase order
- Submit invoices and close purchase orders
- Track professional development funds
- Reconcile monthly expenditures
- Place orders and maintain records of Equipment Fund purchases
- Support pre-tenure faculty with start-up accounts
- Act as a liaison for faculty to support structures in ORA
- Process expense reimbursements for faculty travel
- Assist with the Year-End closing of the operating and equipment budgets

Minimum Qualifications (Required):
Bachelor?s degree with a major in business administration, business management, public administration or a related field and 5 years of related experience,  or an Associate?s degree with 7 or more years of related experience or candidates with a High School Diploma/GED or equivalent and 9 or more years experience.

Special Instructions to Applicants:
Only Internal Professional (SEIU 888 Professional Union) Bargaining candidates will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.
This is a SEIU 888 Professional Union position, Grade P16.

If interested please email

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Tim Hovey


Business Service Rep





107 Merrimack Street
Lowell, MA 01852